Your lab's
single
source of
truth
Everything you need
to go paperless.
Photo-to-Data Capture
Snap a photo of any handwritten form. AI extracts the fields and flags anything it can't read. Review, confirm, and you're done — no retyping.
Tamper-Evident Audit Trail
Every change logged with timestamp and user, enforced at the database layer. Signed records sealed and verifiable.
Part 11–Style E-Signatures
Re-authentication at signing. Full meaning-of-signature capture. Each signature bound to its record by content hash.
Live Dashboard
See what needs review, what's in progress, and what's pending sign-off — all in one place.
Built for regulated
lab environments.
Designed specifically for pharmaceutical QC labs and CROs still running sample intake on paper.
Photo-to-Data Extraction
Snap a photo of any handwritten form. AI reads the fields — sample IDs, dates, conditions, lab record numbers — and flags anything it can't read.
Human-in-the-Loop Review
Review extracted data side-by-side with the original image. Correct any field AI missed. Confidence scores highlight areas needing attention.
Part 11–Style E-Signatures
Apply electronic signatures with re-authentication. Full meaning-of-signature capture. Records sealed with a cryptographic hash.
Certificate of Analysis
Auto-generate monograph-structured CoA documents from verified data. Export to PDF.
From paper form to
digital record in minutes.
Capture
Snap a photo of your handwritten sample-receiving form with your phone or tablet.
Extract
AI reads the form and extracts all fields — sample IDs, dates, analyst names, conditions.
Verify
Review extracted data side-by-side with the original. Correct anything AI missed.
Sign Off
Apply your e-signature. Record is sealed with full audit trail and ready for inspection.
Designed to be
audit-ready.
Built around the data-integrity controls behind 21 CFR Part 11. A REST API exposes records, signatures, and audit trails to integrate with your existing systems.
API access
Records, signatures, and audit trails are available over a REST API, so your LIMS or quality system can read verified data.
GET /api/records/RX-2024-0847
→ { record, signatures, auditTrail }
Bidirectional LIMS/ERP sync and write-back, with the same audit and signature controls as the UI.
Security and integrity
at the core.
Your lab data is sensitive. Polaris is built with data integrity as the foundation, not an afterthought.
Encryption
Encrypted in transit (TLS); credentials hashed, never stored in plaintext.
Access Controls
Named-user accounts with full audit logging of every action.
Database-Enforced Audit Trail
Changes captured by database triggers, so the trail can't be bypassed at the application layer.
Simple workflow.
Powerful compliance.
Built in a working lab to solve a
problem on the receiving bench.
Polaris started where the paperwork actually piles up — the sample-receiving bench — and digitizes it without pretending the messy parts away.
Scale as your lab grows.
3 days free, then $29/mo
Get off paper — digitize intake & generate CoAs
- 1 user
- Photo-to-data intake (OCR)
- Monograph-structured CoA generation
- Original documents retained (S3)
- Up to 1,000 CoAs / month
- Email support
Be inspection-ready — full 21 CFR Part 11 controls
- Up to 3 users + admin provisioning
- Part 11 e-signatures (re-auth + content hash)
- Tamper-evident, DB-enforced audit trail
- GMP corrections & amendments
- Unlimited CoAs
- Priority support
For regulated, multi-site facilities
- Unlimited users + SSO / SAML
- Role hierarchy (who can sign vs. enter)
- Computer-system validation (IQ / OQ / PQ)
- Dedicated VPC / data residency / on-prem
- SLA + periodic audit-trail review
- Custom LIMS / instrument integrations
Ready to go paperless
in your lab?
See Polaris in action with synthetic demo data.